Quintessential Careers:
References: The Keys to Choosing and Using the Best Job
References in Your Job Search
by Randall S. Hansen, Ph.D.
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If you're like most job-seekers, you may not have put much thought into whom you'll want to use as references when potential employers request them. We're often so busy polishing our resumes and cover letters, researching the companies, and preparing for interviews, that we neglect a very important part of the job search process -- requesting people to be references.
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Perhaps you're saying to yourself, "references don't really matter." And while it's true that most employers will not conduct a detailed background search on you, many employers will at least contact at least one or two of your references. Do not underestimate the power of your references. Remember, the employer is preparing to make a big investment in hiring you, and wants to be sure you are who you say you are. Having a few good references can be the deciding factor in your getting the job offer. Similarly, having one bad -- or lukewarm -- reference could cost you the job.
So what are the keys to using job references? Here's one list of the eight keys to choosing and using the best job references in your job search.
1. Don't even bother with those generic "letters of recommendations."
Employers don't want to read letters written in the past to “whom it may concern.”
Employers want to be able to contact and communicate (via phone or email) with a
select group of people who can speak about your strengths and weakness and fit for
the job you are seeking. (See sidebar.) Plus, these letters don't have much credibility
because anyone who would write a letter for you would likely say only good things about you.
2. Never, ever list names of references on your resume.
References belong on a separate sheet of paper that matches the look and feel of
your resume, but is simply titled "References" or "Reference List." And never give
references to employers until they request them, but do be sure and keep a list of
references with you when interviewing so that you can be prepared to present them
when the employer asks. If you have a job-search portfolio, keep the list in your portfolio.
See these two sample reference lists.
3. Think strategically about reference choices.
What kind of reference do you want? You want the people who will make the strongest
recommendations for you. Former supervisors do not have to be references, especially if
they did not know all your accomplishments or you fear they will not have glowing things
to say about you. Sometimes former co-workers, or supervisors in other departments who
know your work, make the best choices. Again, the key is people who know your
strengths and abilities -- and who will say positive things about you.
4. Consider different categories of references.
Overall, you ideally want about three to five references - people who can speak highly of
your accomplishments, work ethic, skills, education, performance, etc. For experienced
job-seekers, most references should come from previous supervisors and co-workers
whom you worked closely with in the past, though you may also choose to list an
educational (mentor) or personal (character) reference. College students and recent
grads have a little more flexibility, but ideally you should have several references from
internships or volunteer work in addition to professors and personal references. Avoid
listing family members; clergy or friends are okay for personal references. Former
coaches, vendors, customers, and business acquaintances are also acceptable.
5. Get permission to use someone as a reference.
Before you even think of listing someone as a reference, be sure and ask whether the
person would be comfortable serving as a reference for you. Most people will be flattered --
or at least willing to serve as a reference -- but you still need to ask to be sure. Be prepared
for a few people to decline your request -- for whatever reason.
6. Collect all the details for each reference.
Make sure to get complete information from each reference: full name, current title,
company name, business address, and contact information (daytime phone, email,
cell phone, etc.).
7. Keep your references informed (and perhaps coached).
Make sure each reference always has a copy of your most current resume, knows
your key accomplishments and skills, and is aware of the jobs/positions you are
seeking. Again, the best references are the ones who know who you are, what you
can accomplish, and what you want to do.
8. Be sure to thank your references for their help.
Don't forget to thank your references once your current job search is complete.
Some companies never contact any references, some only check the first one or two,
and some check all. Regardless, these people were willing to help you, and thanking
them is simply a common courtesy.
One final note: If you are really unsure of what your references will say about you, you have the option of hiring one of several job reference companies. For a fee, the company will contact each of your references and report back to you what they said about you. Ideally, though, you should not need to use these services. Go to our Job References & Portfolio Services section of Quintessential Careers.
Questions about some of the terminology used in this article? Get more information (definitions and links) on key college, career, and job-search terms by going to our Job-Seeker's Glossary of Job-Hunting Terms.
Dr. Randall S. Hansen is founder of Quintessential Careers,
one of the oldest and most comprehensive career development sites on the Web, as well CEO of
EmpoweringSites.com. He is also founder of
MyCollegeSuccessStory.com and
EnhanceMyVocabulary.com. He is publisher of
Quintessential Careers Press,
including the Quintessential Careers electronic newsletter,
QuintZine. Dr. Hansen is also a
published author, with several books, chapters in books, and hundreds of articles. He's often
quoted in the media and conducts empowering workshops around the country. Finally, Dr. Hansen is
also an educator, having taught at the college level for more than 15 years. Visit his
personal Website or
reach him by email at randall(at)quintcareers.com.
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